Title: Events and Projects Specialist
Location: This role is based in Ottawa or Toronto, Canada (Ottawa preferred). We offer a flexible work environment (a hybrid model of working in the office and at home).
Start date: As soon as possible - Qualified candidates are encouraged to apply early via the link at the bottom of this page
Salary: $65,057 - 81,321 (depending on the level of experience)
Are you passionate about economics and the environment? Are you an excellent communicator and leader with experience in bringing successful events to life so that they have an impact?
We are looking for an enthusiastic Communications and Events Specialist who will lead the production and delivery of events and convening opportunities that are well-attended, engaging, and high-impact. The Communications and Events Specialist will work with the Events Team at TNS/SPI, led by the Director of Operations & Engagement.
The Communications and Events Specialist will lead events through the steps of advising stakeholders on event programming, to pre-event project management, to creative inclusion of engagement activities, to post-event reporting and follow-up. The Communications and Events Specialist will collaborate with the cross-partnership Communications Team to strategically coordinate the planning of events, will write copy for event promotion, and will support on a variety of communications tasks as needed.
This position offers an exciting opportunity to lead both virtual and in-person events, ranging from targeted stakeholder meetings, to public webinars, and major conferences. The individual will lead events that convene experts and share new research on diverse subject areas at the nexus of the environment and the economy.
This position will report to the Director of Operations and Engagement.
Plan events: Plan and design various events that engage a wide range of stakeholders, raise awareness in our community, build ties between strategic partners and our organization, and support recruitment, fundraising and research activities. To this end, discuss with clients, identifies requirements and deadlines, set budgets, plan and coordinate all the steps required to conduct the event.
Manage events: Organize and manage all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervise the running of these events and remains available to resolve any problems that might arise. Welcome guests and act as the organization representative and host for each event.
Supervise others: Hire and train individuals, such as junior staff, volunteers and caterers, and coordinate and supervise their work to ensure that they carry out their duties as directed and to the required standard.
Manage budgets: Manage budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.
Advertising: Participate in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.
Quality assurance: Develop performance indicators and monitors performance by conducting consultations and surveys in order to maximize event effectiveness. Analyze results and makes improvements to optimize event protocols. Write reports, summaries and post-event evaluations to ensure that each event has met its objectives.
Communication and liaison: Establish and maintain effective working relationships with suppliers and with internal and external partners to ensure that the events for which the incumbent is responsible run smoothly.
General administration: Perform routine administrative and financial functions. Provide administrative support for the office, arrange business meetings, manage complex calendar management, etc.
College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
Minimum five years’ experience in a similar event management role
Experience working with a variety of stakeholders as well as many teams.
Experience in project management.
Excellent organizational skills, ability to work well under pressure and meet strict deadlines
Experience using Google Suite, project-management software (e.g. Wrike), Mailchimp, Zoom, Eventbrite, and/or similar online tools used in events execution.
Ability to write and communicate in both official languages would be considered an asset.
Experience in promotional writing would be considered an asset.
Required to occasionally work evenings and weekends when events fall during those times.
Highly creative and curious, with initiative to bring forward ideas
Attention to detail, quality, and nuance
Time management and organizational skills, with the ability to manage multiple projects in parallel and high degree of initiative to drive projects to completion
Collaborative with a variety of internal stakeholders
Passion for our mission
Please submit a brief cover letter addressed to Isabelle Couture and CV in one document, including any relevant links to past work, projects and events. Apply for this position at the link below.
This position will remain open until a suitable candidate is found. Applications will be reviewed on a rolling basis so we encourage candidates to apply early. Please contact firstname.lastname@example.org if you have any questions about the role.
The Natural Step Canada and Smart Prosperity Institute understand that valuing diverse creative practices and forms of knowledge are crucial to and enrich our work. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities and expressions.
We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, or any other basis covered by applicable laws. We will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.
The Natural Step Canada and Smart Prosperity Institute work together to foster a strong and inclusive economy that thrives within nature’s limits. The Events and Projects Coordinator is a shared service role, focused on all brands across the TNS-SPI partnership.
The Natural Step Canada is a national charity with over 25 years’ experience advancing science, innovation and strategic leadership aimed at fostering a strong and inclusive economy that thrives within nature’s limits. TNS engages thought leaders from industry, government, academia and civil society through labs, leadership coalitions and expert networks such as the Canada Plastics Pact, Circular Economy Leadership Canada, and the Energy Futures Lab. Learn more: https://naturalstep.ca/
Smart Prosperity Institute (formerly Sustainable Prosperity) is a national research network and policy think tank based at the University of Ottawa. We deliver world-class research and work with public and private partners – all to advance practical policies and market solutions for a stronger, cleaner economy. Learn more: institute.smartprosperity.ca