Title: Events and Projects Coordinator
Location: This role is based in Ottawa or Toronto, Canada. We offer a flexible work environment (a hybrid model of working in the office and at home).
Start date: As soon as possible - Qualified candidates are encouraged to apply early via the link at the bottom of this page
Salary: $51,950 - $66,139 (depending on the level of experience)
We are looking for an enthusiastic Events & Projects Coordinator who will help produce and successfully deliver events and convening opportunities that are well-attended, engaging, and high-impact. The Events & Projects Coordinator will work with the Events Team at TNS/SPI, led by the Director of Operations & Engagement.
The Events and Projects Coordinator will guide events through the steps of liaising with stakeholders on event programming, to pre-event project management, to creative inclusion of engagement activities, to post-event reporting and follow-up. The Events & Projects Coordinator will also assist with a variety of administrative tasks as needed.
This position offers an opportunity to support both virtual and in-person events, ranging from targeted stakeholder meetings, to public webinars, and major conferences. The individual will support events that convene experts and share new research on diverse subject areas at the nexus of the environment and the economy.
This position will report to the Director of Operations and Engagement, and Events and Projects Specialist.
Provide operational and logistical support in the planning, development, coordination, implementation, and execution of events and programs.
Provide support in an administrative capacity, including coordinating all travel arrangements, reimbursements, writing event briefings, compiling and preparing reports, and other administrative duties as needed with the objective to ensure efficient and smooth coordination of activities.
Draft basic communication material targeted to internal and external partners for multiple platforms including social media, web, and print. Write and promote stories with the objective of increasing the visibility of the organizations.
Optimize resources spent on events and prepare reconciliation of expense statements in order to ensure efficient spending and that activities are delivered on-time and within the approved budget.
Coordinate the promotion and registration process for events with the objective of increasing participation.
Contribute to the implementation of the marketing strategy, advancing the priorities of the organizations. Maintain relationships between external partners and the organizations as needed.
Compile information, prepare and produce reports in order to evaluate activities, and to measure results and progress. This includes the coordination of all surveys following activities including debriefing duties, sending communications to various individuals both internally and externally.
Provide support to the team on special projects. Provide administrative support, including data entry, conduct research, and assist with communications projects.
Post-secondary degree or diploma in Business Administration, Social Sciences, or an acceptable equivalent combination.
Minimum three years’ experience in event management, public relations, and/or communications.
Experience working with a variety of stakeholders as well as many teams.
Experience in project management.
Experience using Google Suite, project-management software (e.g. Wrike), Mailchimp, Zoom, Eventbrite, and/or similar online tools used in events execution.
Excellent organizational skills, ability to work under pressure and meet firm deadlines.
Excellent communication and interpersonal skills and ability to solve problems.
Excellent time management skills.
Must be able to exercise professional discretion.
Ability to write and communicate in both official languages would be considered an asset.
Experience in promotional writing would be considered an asset.
Demonstrated initiative and self-starting qualities.
Required to occasionally work evenings and weekends when events fall during those times.
Highly creative and curious, with initiative to bring forward ideas
Attention to detail, quality, and nuance
Time management and organizational skills, with the ability to manage multiple projects in parallel and high degree of initiative to drive projects to completion
Collaborative with a variety of internal stakeholders
Passion for our mission
Please submit a brief cover letter addressed to Isabelle Couture and CV in one document, including any relevant links to past work, projects and events. Apply for this position at the link below.
This position will remain open until a suitable candidate is found. Applications will be reviewed on a rolling basis so we encourage candidates to apply early. Please contact jobs@smartprosperity.ca if you have any questions about the role.
The Natural Step Canada and Smart Prosperity Institute understand that valuing diverse creative practices and forms of knowledge are crucial to and enrich our work. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities and expressions.
We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, or any other basis covered by applicable laws. We will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.
The Natural Step Canada and Smart Prosperity Institute work together to foster a strong and inclusive economy that thrives within nature’s limits. The Events and Projects Coordinator is a shared service role, focused on all brands across the TNS-SPI partnership.
The Natural Step Canada is a national charity with over 25 years’ experience advancing science, innovation and strategic leadership aimed at fostering a strong and inclusive economy that thrives within nature’s limits. TNS engages thought leaders from industry, government, academia and civil society through labs, leadership coalitions and expert networks such as the Canada Plastics Pact, Circular Economy Leadership Canada, and the Energy Futures Lab. Learn more: https://naturalstep.ca/
Smart Prosperity Institute (formerly Sustainable Prosperity) is a national research network and policy think tank based at the University of Ottawa. We deliver world-class research and work with public and private partners – all to advance practical policies and market solutions for a stronger, cleaner economy. Learn more: institute.smartprosperity.ca
©2023 Smart Prosperity Institute. All rights reserved.
Contact us:
info@smartprosperity.ca | 1 Stewart St (3rd Floor), Ottawa, ON, K1N 6N5